Incomplete Request Form Guide – SPC Faculty & Staff Technical Support

Incomplete Grade Process Quick Navigation

This guide explains the standardized process for assigning an Incomplete final grade, ensuring proper documentation is maintained in the student's file.

Overview

The Incomplete Request Form was developed to standardize the process of assigning an Incomplete final grade across academic departments.

⚠️ Note: This form must be completed before the last day of the term and must be digitally signed by both you and the student. It is an electronic form and should be accessed through a web browser each time it is used.

Additional Requirements

Note: Completing this form does not replace any additional steps required to issue an Incomplete grade. You are still responsible for:

Updating the student's role in the course to Student-Incomplete
Assigning a zero for their final grade submission process
Submitting the Change of Grade survey

Step-by-Step Instructions

Access the Form: Click the Incomplete Request Form link to open it in your browser. Use this same link every time.
Accept Terms: Scroll to the bottom and click the blue continue button to acknowledge the terms of use. The form will become fillable.
Review Policy: Carefully review the incomplete grade policy at the top to ensure your student meets the criteria.
Enter Basic Information: Starting at the top, enter:
- Student name and ID
- Your name
- Term information
- Full course name, number, and section (e.g., ENC 1101 1394)
Coursework Completed: Enter the percentage of coursework completed and current grade. Students must have completed ≥50%.
Set Deadline: Enter a realistic completion deadline for outstanding work.
Note: The Change of Grade survey is due a week before the end of the next term, so allow enough time for grading.
Default Grade: Enter the final grade the student would receive if they fail to submit missing work.
Reason for Incomplete: Select from dropdown or choose "other" with description.
Assignment Details: Outline which assignments must be completed and their weight in the final grade.
Instructor Signature: Click the box above Instructor's Signature.
Digital Signature: Type your signature and select Apply (date auto-populates).
Student Signature: If all fields are complete, a red arrow will appear. Scroll down and click 'Click to sign'.
Add Student: In the pop-up, enter the student's name and email to send them the form.
Complete Your Part: Enter your email and click 'click to sign' in the pop-up.
Email Verification (First Time Only): If new to the form, verify your email via the Adobe email.

⚠️ IMPORTANT: You must complete this form BEFORE submitting final grades for this student (providing a zero grade). After form completion, follow the steps for opening a class for a student with an incomplete.

If you have any issues with the form or the receipt of it, please contact Josephine Wright at wright.josephine@spcollege.edu/727-614-7014

Have Questions? Contact the Academic Technology Support Team

atst@spcollege.edu

Phone at 727-341-3500

(Hours: Monday - Friday 8:30 a.m. - 4:30 p.m. EST).

After-hours or weekend assistance? Contact the Technical Support Center at 727-791-2795 or onlinehelp@spcollege.edu

Want to Schedule a One-on-One or Group Session on Canvas or other instructional technology issues or opportunities?

Schedule 1:1 Support Help with a Member of the Academic Technology Support Team